Legal

Privacy Policy

Last updated: July 13, 2026

This Privacy Policy explains how VA Mantra (“we,” “us,” or “our”) collects, uses, and protects personal information when you visit our website, submit a build brief, book a call, or interact with our advertising on Meta platforms (Facebook and Instagram).

1. Who We Are

VA Mantra provides real estate systems implementation services, including tool connections, workflow automation, AI assistants, and custom platform development. Our website is designed to help real estate operators request a free build planning call and share project scope details.

Contact: trial@vamantra.com

2. Information We Collect

We collect information that you voluntarily provide and limited technical data when you use our site.

Information you submit

Full name
Email address
Phone number or WhatsApp number
Real estate business type
Current tools and software stack
Project description / build brief
Readiness selection and optional company name

Information collected automatically

Page URL, browser type, device information, and general usage data
IP address (which may be processed by our analytics and advertising partners)
Cookie and pixel identifiers used for measurement and advertising
Referral source, including ads clicked on Meta platforms

3. How We Collect Information

Lead forms on our landing page when you request a build planning call or submit a build brief
Scheduling tools such as Calendly when you book a call
Email or phone communications when you contact us directly
Cookies and similar technologies through Meta Pixel and related measurement tools
Server-side conversion tracking through Meta Conversions API when you become a lead

4. How We Use Your Information

We use personal information for legitimate business purposes related to lead generation and service delivery, including to:

Review your build brief and qualify fit for our implementation services
Contact you by email or phone about your request and schedule a planning call
Provide quotes, scope notes, timelines, and follow-up related to your inquiry
Store lead records in our internal systems for operations and customer support
Measure advertising performance and improve our Meta ad campaigns
Maintain website security, prevent abuse, and troubleshoot technical issues
Comply with legal obligations and enforce our terms

We do not sell your personal information.

5. Communications and Consent

By submitting our form, you consent to receive communications from VA Mantra about your inquiry, including email and phone follow-up related to your build brief and scheduling a free planning call. Message frequency varies. Message and data rates may apply for SMS or WhatsApp where used.

You may opt out of marketing emails at any time by using the unsubscribe link in our emails or contacting us directly. Opting out of marketing does not affect service-related messages about an active inquiry.

6. Meta Advertising and Analytics

We use Meta advertising tools to reach real estate operators who may benefit from our services. This may include:

Meta Pixel to measure site visits and form engagement
Meta Conversions API to send lead events for ad measurement and optimization
Aggregated campaign reporting to understand which ads drive qualified inquiries

Meta may receive certain event data (such as page views and lead submissions) according to its own privacy practices. You can learn more about Meta’s data practices at Meta’s Privacy Policy and manage ad preferences in your Facebook account settings.

7. How We Share Information

We share information only with service providers that help us operate our business, such as:

Cloud database and hosting providers (including Firebase / Google Cloud)
Email delivery providers used to notify our team of new leads
Scheduling platforms (such as Calendly)
Meta for advertising measurement
Professional advisors where required by law

These providers may process data on our behalf under contractual obligations to protect it and use it only for the services they provide to us.

We may also disclose information if required by law, court order, or to protect our rights, users, or the public.

8. Data Retention

We retain lead and inquiry information for as long as needed to respond to your request, evaluate project fit, provide services, maintain business records, and comply with legal obligations. We may retain limited advertising measurement data according to the retention settings of our analytics tools.

9. Your Choices and Rights

Depending on your location, you may have rights to:

Request access to personal information we hold about you
Request correction or deletion of your information
Object to or restrict certain processing
Withdraw consent where processing is based on consent

To make a request, email trial@vamantra.com. We may need to verify your identity before fulfilling a request.

California residents: we do not sell personal information. You may submit a request regarding your California privacy rights using the contact email above.

10. Security

We use reasonable administrative, technical, and organizational safeguards designed to protect personal information. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.

11. International Users

If you access our website from outside the United States, your information may be processed in the United States or other countries where our service providers operate.

12. Children’s Privacy

Our services are intended for business users and are not directed to children under 18. We do not knowingly collect personal information from children.

13. Changes to This Policy

We may update this Privacy Policy from time to time. The “Last updated” date at the top will reflect the latest version. Continued use of our website after changes means you accept the updated policy.

14. Contact Us

Questions about this Privacy Policy or our data practices:

trial@vamantra.com